For Municipalities

The Data Collection Phase

In this phase, the assessors will collect information concerning all properties in a community and specific information on each individual property. This information is combined with other data from a variety of other sources. The data is then prepared for the next phase in which it is analyzed and evaluated. The steps are:

  1. In the case of municipalities undergoing their first assessment, the assessors collect the information requested from the municipality as itemized in STEP SIX of the Initial Phase above. Assessors conducting reassessments will simply update the information concerning the properties already on record.
  2. All other sources of data concerning the properties in the community as investigated and pertinent information is gathered. Sources include: the Registry of Deeds, real estate companies, surveyors and so on.
  3. Information on each property is requested from the property owners and/or tenants as required. The detailed information on each property is gathered either by making on-site visits or by correspondence. This process of inspection and correspondence is most frequently used for commercial, industrial, and rental properties, (i.e. apartment building and hotels).

If, after a visual inspection of the property, the assessor feels that no significant changes in that property have occurred, the assessor may not do a full on-site inspection.

Where the assessor is not in receipt of information to indicate that alterations have taken place which may significantly affect the real property’s value, the assessor may dispense with an inspection of it.