For Property Owners

The On-Site Inspection

Residential Inspections: (A) If the property owner is home:

An introduction at the door to the property owner (ID must be visible), including explanation for inspections

An interior inspection must be completed (main floor(s) as well as basement).

All buildings including outbuildings must be measured

Residential Inspection: (B) If the property owner is not home:

A notice of visit must be left

The inspection field on the data must be coded accordingly

All pertinent data available from the exterior must be recorded. (i.e. house measurements, out buildings, basement finish etc.)

Commercial Inspections:

1. Review parcel summary report and note the following before entering the property:

  • Number of tenants and assigned areas
  • Total building area and use
  • If a sale has taken place that may not have been investigated

2. Complete interior inspection of property:

  • Confirm that all tenants on report exist
  • Confirm tenant area and location in building, i.e. first floor, basement etc.
  • Provide common area measurements
  • Provide tenant use, i.e. office, retail, warehouse, etc
  • If tenant no longer occupies property, make sure assessor is instructed to delete tenant from records
  • Pick up any new tenants; make sure that area, use, location in building, legal name, trade name, and mailing address are provided
  • If property owner or representative is available, confirm lease information and investigate any sales

3. Complete exterior inspection:

  • Make sure building measurements are correct
  • Provide sketch on back of commercial costing card showing all measurements
  • Take picture of property

4. Compile all information and return to Commercial Assessor:

  • Make sure commercial card is completed and includes all the information required
  • Make sure picture is loaded to system before returning file to Assessor. -Return file to Commercial Assessor on a regular basis, i.e. every Friday or earlier if available